# Career Opportunity: Secretary Senior Staff at PT Otsuka Indonesia
Navigating a rewarding career in the pharmaceutical industry begins with joining an organization dedicated to global health and innovation. Established in 1974 as a joint venture with Otsuka Pharmaceutical Co., Ltd., Japan, PT Otsuka Indonesia has grown into a trusted leader in the healthcare sector. Operating from a sprawling 48,397-square-meter facility in Lawang, East Java, the company manufactures and distributes high-quality medical products, ranging from intravenous infusion fluids and ethical pharmaceuticals to specialized clinical nutrition and medical devices.
Driven by rigorous standards, PT Otsuka Indonesia operates under certified frameworks including GMP (CPOB, CPAKB, and CPPOB), ISO 9001, ISO 22000, ISO 14001, ISO 50001, Halal compliance, and AEO customs certification. If you want to build your professional journey with a globally recognized enterprise, PT Otsuka Indonesia currently invites dynamic professionals to apply for the Secretary Sr Staff position.
## Job Overview: Secretary Sr Staff
The Secretary Sr Staff will provide comprehensive administrative support to one Business Unit Director and two Directors within the Sales and Marketing Departments. This critical role demands exceptional organizational finesse, precise communication capabilities, and the resilience to seamlessly manage competing priorities within a high-speed corporate environment.
Core Roles and Responsibilities
As a vital pillar of executive support, your day-to-day duties will encompass a wide array of administrative functions:
* Executive Calendar Management: Oversee schedules, coordinate meetings, handle invitations, set reminders, and manage daily logistical needs for the Business Unit Director and two Directors.
* Travel Coordination: Seamlessly organize domestic and international business trips, including flight bookings, hotel reservations, travel advances, and expense reimbursements.
* Document and Signature Workflow: Review, manage, and track documents requiring executive signatures, ensuring timely follow-ups and necessary clarifications.
* Expense Administration: Oversee financial claims such as corporate credit card settlements, medical reimbursements, transportation claims, and vendor invoice processing.
* Correspondence Management: Prepare and distribute professional business correspondence, managing both incoming and outgoing documentation for Sales, Marketing, and related departments.
* Recurring Operational Support: Facilitate routine activities including monthly operational meetings, report compilations, communication bill settlements, and auxiliary administrative workflows.
* Ad-Hoc Assistance: Deliver prompt, responsive support for daily operational requirements and urgent executive requests.
## Candidate Profile & Key Qualifications
To thrive in this multifaceted position, candidates must meet specific educational, experiential, and competency benchmarks.
Educational Background
* Minimum of a Bachelor’s Degree (S1) in Business Administration, Management, Secretarial Studies, or a closely related discipline.
Professional Experience
* At least 1 year of proven work experience functioning as a Secretary, Executive Secretary, Personal Assistant, or in a comparable administrative support capacity within a corporate setting.
* Demonstrated history of supporting multiple senior-level executives, preferably Directors or Business Unit Heads.
* Familiarity with complex travel arrangements, corporate expense processing, and executive documentation handling.
Essential Skills and Competencies
* Language Proficiency: Excellent written and verbal English communication skills, with the ability to interact fluidly with expatriate leadership.
* Organizational Mastery: Superior time management and multitasking abilities to balance shifting priorities effortlessly.
* Technical Literacy: High proficiency in Microsoft Office applications, with advanced capabilities in Outlook, Word, Excel, and PowerPoint.
* Bonus Qualifications: Proficiency in the Japanese language will serve as a distinct operational advantage.
* Personal Attributes: Highly detail-oriented, proactive, adaptable, and capable of working autonomously in a fast-paced setting.
Take the next step in your professional trajectory and become an integral part of PT Otsuka Indonesia’s mission to pioneer better health for people worldwide.