# Career Opportunity at PT Duta Marine: Site Secretary Vacancy
Navigating a career in the fast-paced offshore and oil and gas sectors requires precision, adaptability, and high-level organizational expertise. PT Duta Marine, a premier private corporation specializing in marine, offshore, and oil and gas operations, is expanding its dynamic team. Known for delivering fully integrated operations and maintenance services for FSO, FPSO, FPU, MOPU, FSRU, LNG Carriers, AHTS, and tugboats—alongside an impressive track record in FSO conversion and installation—the company offers a robust environment for professional growth.
If you possess sharp administrative skills and thrive in industrial site environments, the current opening for a Site Secretary offers a compelling pathway to contribute to major maritime and energy projects.
## Required Skills and Qualifications
To succeed in this demanding role, candidates must meet specific professional standards and demonstrate a strong foundation in administrative execution:
* Educational Background: A bachelor’s degree in Business Administration, Secretarial Science, or a closely related discipline.
* Software Proficiency: Advanced command of Microsoft Office applications (Word, Excel, PowerPoint) and modern digital document management platforms.
* Communication Skills: Exceptional verbal and written proficiency in both local languages and English, essential for drafting precise official correspondence and reports.
* Organization and Multitasking: The ability to seamlessly track multiple site-level tasks, adhere to strict reporting deadlines, and maintain composure under pressure.
* Discretion and Integrity: Uncompromising professional ethics when handling confidential project blueprints, contractor agreements, and personnel data.
## Key Responsibilities of a Site Secretary
The Site Secretary serves as the operational backbone of the location, ensuring seamless communication and administrative efficiency. Daily duties encompass several critical functions:
1. Correspondence and Communication Management
* Handle incoming and outgoing phone calls, direct inquiries to the appropriate departments, and manage electronic and physical mail.
* Draft, proofread, and distribute site memos, official emails, and internal announcements.
2. Document and Record Control
* Type, format, and systematically archive crucial site reports, daily operational logs, and formal meeting minutes.
* Maintain rigorous version control over safety documentation and compliance records.
3. Schedule and Meeting Coordination
* Organize site progress meetings, coordinate conference room bookings, and proactively manage the project manager’s calendar.
* Send out meeting reminders and compile briefing materials ahead of schedule.
4. Visitor and Site Reception
* Greet high-profile clients, regulatory inspectors, and subcontractors with professionalism.
* Manage site visitor registration protocols and issue appropriate safety clearances and access passes.
5. Office and Supply Management
* Monitor inventory levels for office stationery, administrative supplies, and personal protective equipment (PPE) documentation forms.
* Coordinate with vendors to place timely supply orders and maintain pantry inventory.
6. Logistics and Travel Support
* Assist with local transportation scheduling and coordinate travel itineraries for site personnel.
* Provide logistical support for internal site events, workshops, and safety briefings.
## Why Join PT Duta Marine?
Working with PT Duta Marine places you at the intersection of maritime engineering and energy logistics. The company’s established legacy in managing complex offshore assets means that every administrative professional plays a vital role in supporting safe, efficient, and successful project delivery. Take the next step in your career by bringing your organizational talent to an industry leader dedicated to operational excellence.